Emissions — Energy Invoices

Your energy invoices are the raw material of Scope 2: the emissions linked to the electricity, gas and heat your organization purchases. By recording your invoices in dAio, you turn raw consumption (kWh, m³) into traceable CO₂ emissions, automatically weighted by each country's energy mix. The more complete your invoices, the more accurate and defensible your carbon footprint is when facing an auditor.

This page covers the Invoices tab of the Emissions section: manual entry, AI-assisted PDF import, filtering and good tracking practices.

Tip: centralize all your electricity and gas invoices here as soon as you receive them. A complete year-round history allows dAio to produce reliable calculations and audit-ready reports.

Add an invoice manually

1. Open the Emissions section, then the Invoices tab.
2. Click Manual entry.
3. Fill in the invoice details:

Field	Description
Supplier	Name of your energy supplier (e.g. EDF, Engie, DEWA).
Invoice no.	Reference shown on the invoice. Useful for reconciliation and monthly filtering.
Electricity (kWh)	Billed electricity consumption, in kilowatt-hours.
Gas (m³)	Billed gas consumption, in cubic meters.
Total amount	Billed amount, in the selected currency (optional, useful for cost tracking).

4. Confirm with Save. dAio immediately calculates the associated emissions (tCO₂e) and adds them to your Scope 2.

Tip: enter the invoice number as SUPPLIER-YEAR-MONTH (e.g. DEWA-2025-03). dAio can infer the period's month from it and automatically populate the monthly filter.

Import a PDF (AI extraction)

Rather than typing everything by hand, let the AI read your invoices for you.

1. From the Invoices tab, click Import a PDF.
2. Select one or more PDF files. dAio classifies them as Invoice documents.
3. The AI analyzes each document and automatically extracts:
   • the supplier,
   • electricity (kWh) and gas (m³) consumption,
   • the billing period,
   • the amount and currency.
4. Track the extraction progress in the Documents tab, then check the reconstructed data.

Warning: automatic extraction remains an aid. Always verify the key values (kWh, period, supplier) before finalizing a calculation or a report intended for an audit. A misread consumption distorts your entire Scope 2.

Tip: import several invoices at once by selecting all the files together. The multiple upload processes each PDF one after another and saves you considerable time at the start of a reporting period.

Emission factors by country

The same kilowatt-hour does not carry the same carbon weight everywhere: it all depends on the local energy mix. dAio automatically applies the emission factor matching the country of your site.

Country	Indicative factor (gCO₂e/kWh)	Context
France	~55	Mostly nuclear generation
Germany	~350	Significant coal and gas share
United Arab Emirates	~450	Mainly fossil generation
United States	Variable	Depends on the state and its grid

You have no factor to enter: your sites simply need to be correctly located.

Filter and track your invoices

The Invoices tab offers a month filter: each month for which invoices exist appears as a tab, with the number of invoices. Select All to return to the full year view.

A summary bar shows, for the current selection:

• the number of invoices,
• the total electricity consumption (kWh),
• the total emissions (tCO₂e).

It is the ideal tool to check the consistency of a month, spot a missing invoice or prepare a review before closing.

Tip: a month with no invoice or with abnormally low consumption often signals a forgotten document. Compare months with each other to detect gaps in your tracking.

Best practices

• Record as you go: add each invoice as soon as you receive it rather than catching up at year-end. Your dashboard then always stays up to date.
• Favor PDF import to save time, but systematically check the values extracted by the AI.
• Standardize your invoice numbers (SUPPLIER-YEAR-MONTH) to make full use of the monthly filter.
• Verify your sites' location: it determines the emission factor applied to your electricity.
• Cross-check the summary bar against your actual readings to make Scope 2 reliable before running a calculation.

Tip: once your invoices are up to date, complete your inventory with equipment (Scope 1), then run an emissions calculation to obtain your consolidated footprint.